CTM Meeting Minder

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Microsoft PowerPoint
Meeting Minder

Description

During a Microsoft PowerPoint slide show presentation you can use the Meeting Minder feature to record meeting minutes and action items. At the end of the slide show you can use the Meeting Minder to schedule a meeting, to export the meeting minutes to Microsoft Word and/or to export action items into Microsoft Outlook's task list.

The steps in this lesson explain how to use the many features of the Meeting Minder.

In Microsoft PowerPoint

Begin a slide show by clicking the Slide Show view button
- Located on the bottom left corner of the Microsoft PowerPoint window

PowerPoint Slide Show

Click your right mouse button while viewing any slide in the slide show
Click the Meeting Minder command on the shortcut menu

Meeting Minder Dialog Box - Meeting Minutes

The Meeting Minder will display on top of your slide show presentation
Click the Meeting Minutes tab
Type any minutes you wish to record during the meeting
Click the OK button to return to your slide show
NOTE: Your audience will be able to see what you are typing in the Meeting Minder. You may wish to put the cap on the projector lens if you don't want the audience to watch you type.

Meeting Minder Dialog Box
Meeting Minutes Tab

Meeting Minder Dialog Box - Action Items

Click the Action Items tab
Type the action item description, the assigned to name and the due date
Click the Add button to include the action item in the list
- Change an existing action item by clicking the Edit button
- Remove an action item from the list by clicking the Delete button
Click the OK button to return to your slide show
NOTE: The Meeting Minder will add a slide to the end of your presentation that will contain the action item descriptions, assigned to and due dates information. Use this slide to wrap up your meeting and to confirm who is doing what and when!

Meeting Minder Dialog Box
Action Items Tab

Meeting Minder Dialog Box - Export

Click the Export button at the end of your slide show to copy the Meeting Minder information to Microsoft Outlook and/or Microsoft Word.
In the Meeting Minder Export Dialog Box
- Turn on or off the option to Post Action Items to Microsoft Outlook
- Turn on or off the option to Send Meeting Minutes and Action Items to Microsoft Word
- Click the Export Now button

Meeting Minder Export Dialog Box

Meeting Minder Dialog Box - Schedule

Click the Schedule button to use Microsoft Outlook's Calendar to schedule a follow up meeting
Fill in the Outlook New Appointment dialog box, when you click the Save and Close button the system will return you to your slide show

Microsoft PowerPoint Meeting Minder