Microsoft Outlook
Share a Mailbox Folder or Sub-Folder
Description
Outlook allows you to share any Mailbox folder or
sub-folder with other Outlook users on your network. You must give
the other users permission to view your folders. Permissions are
set up by individual folders. Therefore if you want to give a user
permission to several folders then you must set the permission level for
each folder. After you have given permission to your folders the
other users can then open the folders from their Outlook folder list.
The steps to sharing a Mailbox folder or
sub-folder are as follows:
Set Permissions for the Mailbox Folder (Top
Level Folder)
Follow these steps if you are sharing a folder that you have
created. Skip these steps if you are only sharing a folder that comes with
Outlook.
-
Single click to select the Mailbox folder
in the Folder List
-
This is the top level folder in your
list. It may be labeled Outlook Today (Mailbox)
-
If the Folder List is not displayed, then
click the View menu and the Folder List command
-
Position your mouse over the selected Mailbox
folder and click your right mouse button
-
From the shortcut menu, select the Properties
command
Properties Dialog Box
Add Names Dialog Box
-
Select the name of the person you are
giving permission to view your folder
-
Click the Add button to add the name to
the list
-
Click the OK button to close the Add Names
dialog box
Properties Dialog Box
NOTE: Click Image Below to Enlarge the
View
Property Dialog Box
Set Permissions for a Mailbox Sub-Folder
(Standard or User Made)
Follow these steps for every Mailbox sub-folder that
you wish to share with other Outlook users on your network.
-
Single click to select the Mailbox sub-folder
in the Folder List
-
Position your mouse over the selected Mailbox
sub-folder and click your right mouse button
-
From the shortcut menu, select the Properties
command
Properties Dialog Box
Add Names Dialog Box
-
Select the name of the person you are
giving permission to view your folder
-
Click the Add button to add the name to
the list
-
Click the OK button to close the Add Names
dialog box
Properties Dialog Box
Display the Shared Folders in the Other User's
Folder List
The following steps will be used by the other users that you
gave permissions to share your Outlook folders. Menu Path
Services Dialog Box
Microsoft Exchange Server Dialog Box
-
Click the Advanced tab
-
Click the Add button
Add Mailbox Dialog Box
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